Onsite and Remote User

Whether you're coming to one of our sites or accessing our magnets remotely, here's the information you need to know as a user.

Onsite User

If you’re coming to the lab to perform your experiment, here are some logistics to keep in mind for before, during and after your experiment.

Before You Arrive

Update your contact information, list of collaborators and funding sources on the applicable experiment in the user online system
- PFF specific: External users who will be present for an experiment must fill out the MagLab International Visitor Form or MagLab National Visitor Form. Documents must be sent via https://transfer.lanl.gov addressed to user-coord-pff@magnet.fsu.edu
  Required documentation:
  - Students: CV and school transcripts;
  - Postdocs/Faculty: CV
  - Note: your CV must include all your work experience and school with Month/Date/Year
- AMRIS* specific: Questions concerning AMRIS specific facility access can be found at https://amris.mbi.ufl.edu/policies/access/orientations/ or should be directed to AMRIS Facility user program coordinator Eli Wolf.
Complete your safety training
- FSU MagLab specific (including HBT): Complete online safety training as directed by the facility coordinator
- AMRIS* specific: Go to https://amris.mbi.ufl.edu/gsorequest/
Prepare for your trip (visit visa, travel and lodging pages) and ship samples/materials if needed
If applicable and eligible, you can apply for additional funding support
Watch out for emails from:
- Facility coordinators containing instructions for badging, building access, etc.
- Facility scientists and staff regarding your upcoming measurements
AMRIS specific: Contact the appropriate system manager at least 3 weeks prior: https://amris.mbi.ufl.edu/staff/applications/

When You Arrive

Contact your point of contact regarding your arrival time for the visit
Make sure your clothing, footwear and experiment aligns with the lab's safety protocols.
Check in at the Front Desk and have them call the department’s coordinator to receive badge (DC Field uses key box)
Make contact with your user support scientist
Perform experiment with guidance and supervision from support staff. Each facility is different.

After Your Magnet Time

Return your badge and key (if applicable) before leaving
Complete your user feedback survey
Report your results and share your data, citing the appropriate funding for each facility in all presentations/publications that include MagLab data
Report all publications/presentations Make contact with your user support scientist
Get your materials shipped back to you as necessary

If you are planning to use the facility as a remote user, review these tips for before, during and after your magnet time.

Before Your Remote Experiment

Update your contact information, list of collaborators and funding sources on the applicable experiment in the user online system.
Work with support scientist to sign up for the facility-specific web conferencing platform that is used for audio and/or video conferencing and allows for camera control (e.g. zoom "Far end camera control", “VNCViewer” to access NMR/MRI spectrometers remotely [if applicable])
Test remote Zoom, VNCViewer, or other configurations at least one week before scheduled magnet time (if applicable)
Prepare and ship your materials
If applicable and eligible, you can apply for additional funding support

During Your Experiment

After Your Experiment

Make sure you have retrieved all data taken during your magnet time
Get your materials shipped back to you
Report your results and share your data, citing the appropriate funding for each facility in all presentations/publications that include MagLab data
Report all publications/presentations

Last modified on 16 February 2024