Stewardship of Research Products
As stated in the MagLab’s data management plan, the PI of each user proposal is recognized as the steward of the research data. The PI is responsible for ensuring that the products of MagLab research are managed appropriately to ensure their long-term availability for reuse and meet the open access and data sharing requirements of all funding organizations involved in that research.
The MagLab is funded primarily through a cooperative agreement with the NSF Division of Materials Research. As such, all research conducted at the MagLab for which the user does not provide payment or engage in cost sharing is subject to the terms of the Proposal & Award Policies & Procedures Guide (PAPPG) Chapter XI.D.4 pertaining to dissemination and sharing of research results. All manuscripts derived at least in part from data collected after December 31st, 2017 are also subject to the NSF’s Public Access Policy.
The MagLab is responsible for maintaining the security of all research products which are acquired on or transferred to MagLab-managed computers or network storage space (e.g. copies of instrument data that are stored on-site for long-term archival). The MagLab Computer Support Group works actively with cybersecurity professionals at its host institutions as well as organizations like TrustedCI and CI-Compass to ensure that computer systems are secure.
The PI of the user proposal is responsible for ensuring that all research products which are acquired on or transferred to user-owned computers, external storage, or network storage spaces are secure. The PI must also ensure that all collaborators with access to research products maintain appropriate data hygiene and security practices to ensure that data are not vulnerable to cyber-attack. The MagLab recommends that PIs consult with the Open Science Cyber Risk Profile and their own institutional IT professionals to identify at-risk assets and develop mitigation strategies.
Data Sharing Requirements
The specific terms and conditions related to dissemination and sharing of research results are found in PAPPG Chapter XI.D.4. In accordance with this policy, user proposal PIs are expected to “share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections and other supporting materials created or gathered in the course of work under NSF grants”. This policy does not apply to instrument users who pay for access to MagLab resources or have a cost sharing arrangement with the user facility. For all others, data are expected to be made publicly available within one year of publication of an associated manuscript as stated in the MagLab’s data management plan. All MagLab user facilities further require that data be made publicly available within three years of the last date that magnet time was assigned. Extensions or exceptions may be granted at the discretion of the facility director.
How to Share Your Data
The most up-to-date and detailed information regarding the sharing of data and other products of user research can be found in data management plans for the MagLab and for each user . Generally, data should be collected in or converted to an open format which can be opened and read without the use of proprietary or closed source software (e.g. paid software from instrument vendors) and deposited in a discipline-specific repository that adheres to the FAIR principles. The repository should be open access (i.e. freely accessible through the internet without a subscription or payment of any kind), associate the data with rich metadata to aid in its findability and reuse, and allow the dataset to be assigned a persistent identifier such as a digital object identifier (DOI). If an appropriate discipline-specific repository does not exist, a generalist repository may be used. The MagLab recommends the use of the generalist repositories listed below.
The MagLab recommends Open Science Framework (OSF) as its preferred generalist data repository. All MagLab staff have access to an institutional subscription to OSF to enable collaboration, sharing, and dissemination of research products from the MagLab according to the principles of FAIR and open science.
All research products which are made open and publicly available must adhere to MagLab policies & procedures related to confidentiality and proper data management and must include an appropriate acknowledgment of MagLab funding sources.
Licensing for Datasets and Software
The MagLab strongly encourages PIs to assign an appropriate open license to all research products derived from a user research project which are made publicly available. Proper licensing ensures that data users are aware of the terms and conditions associated with reuse of the material, reducing the likelihood of misuse. Research products should be licensed under the most permissive and open licenses possible to maximize reusability and ensure compliance with requirements from institutions, funders, and publishers regarding open availability. Fully open licensing may not be possible where there are concerns related to protection of privacy, confidentiality, intellectual property, national security, or other rights or requirements.
It is recommended that licenses for open datasets and software include provisions that require attribution of the original creator(s) and that all copies or derivative works be shared under a similar open license – sometimes known as “share-alike” or “copyleft”. However, PIs may also choose to license the research products under a completely unrestricted license such as CC0 or MIT license which do not have these restrictions. PIs have the ultimate authority in choice of license for all research products and are responsible for ensuring that the intellectual property rights of all project collaborators are considered. The MagLab suggests the use of the licenses listed below.
For Open Datasets
For Open Source Software
Licensing for Open Access Data Repositories
Open Access Requirements for Manuscripts
All manuscripts and other scholarly publications for which data was collected at the MagLab after December 31st, 2017 without an associated payment or cost sharing arrangement are subject to the NSF’s Public Access Policy. The final accepted version or the version of record of the manuscript(s) must be uploaded to the NSF Public Access Repository (NSF-PAR) within 12 months of publication. For user projects at facilities which receive funding from the United States Department of Energy (DOE), scientific and technical information products must be submitted using the E-Link system within 12 months of publication in accordance with the policies of the DOE Office of Scientific and Technical Information.
PIs are also responsible for ensuring that requirements of institutional or “green” open access policies of project collaborators are followed. For example, Florida State University’s open access policy for faculty members requires that an electronic copy of the final version of all scholarly publications be provided to the University. Many institutional open access requirements can be met by uploading manuscripts to NSF-PAR and providing the NSF-PAR link to the institution.
How to Share Your Manuscripts
Add text for if you are NSF-funded and need to report MagLab grant in addition to their own grant. Also text for those who are not NSF-funded