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The MagLab is funded by the National Science Foundation and the State of Florida.

Onsite and Remote User

Whether you're coming to one of our sites or accessing our magnets remotely, here's the information you need to know as a user. 

Onsite User

If you’re coming to the lab to perform your experiment, here are some logistics to keep in mind for before, during and after your experiment.

  • Update your contact information, list of collaborators and funding sources on the applicable experiment in the user online system
    • PFF specific: External users who will be present for an experiment must fill out the Maglab/NHMFL Visitor Questionnaire Form. Documents must be sent via https://transfer.lanl.gov addressed to sofiar@lanl.gov.

      Required documentation:

      • Foreign National Visitors:

        Please note that it can take up to 60 days for some foreign nationals to be approved

        • Copy of Passport
        • Copy of Visa/PRA card (if applicable)
        • Updated CV/Resume- Must contain both professional and educational affiliations, with the current/accurate name and location of all institutions attended, all degree/diplomas earned, MM/YYYY start – end date included for each affiliation, and all graduate academic advisors listed. Must date back to the age of 18 with no lapses in education/employment history, please explain if there are any lapses.
      • US Citizen Visitors:
        • Updated CV/Resume
    • AMRIS specific: Questions concerning AMRIS specific facility access can be found at https://amris.mbi.ufl.edu/policies/access/orientations/ or should be directed to AMRIS Facility user program coordinator Eli Wolf.
    • DCF, EMR, ICR, NMR specific: External users who will be present for an experiment must send an electronic copy of their identity (such as a government-issued ID, driver's license, or passport - including both the front and back of the ID or the photo page of the passport) via https://nifty.fsu.edu/ addressed to applicable coordinator. Additionally for DCF onsite users, a picture of the person holding the ID next to their face is also required.
  • Complete your safety training
  • Prepare for your trip (visit visa, travel and lodging pages) and ship samples/materials if needed
  • If applicable and eligible, you can apply for additional funding support
  • Watch out for emails from:
    • Facility coordinators containing instructions for badging, building access, etc.
    • Facility scientists and staff regarding your upcoming measurements
  • AMRIS specific: Contact the appropriate system manager at least 3 weeks prior: https://amris.mbi.ufl.edu/staff/applications/

  • Contact your point of contact regarding your arrival time for the visit
  • Make sure your clothing, footwear and experiment aligns with the lab's safety protocols.
  • Check in at the Front Desk and have them call the department’s coordinator to receive badge (DC Field uses key box)
  • Make contact with your user support scientist
  • Perform experiment with guidance and supervision from support staff. Each facility is different.

  • Return your badge and key (if applicable) before leaving
  • Complete your user feedback survey
  • Report your results and share your data, citing the appropriate funding for each facility in all presentations/publications that include MagLab data
  • Report all publications/presentations Make contact with your user support scientist
  • Get your materials shipped back to you as necessary

Remote User

If you are planning to use the facility as a remote user, review these tips for before, during and after your magnet time. 

  • Update your contact information, list of collaborators and funding sources on the applicable experiment in the user online system.
  • Work with support scientist to sign up for the facility-specific web conferencing platform that is used for audio and/or video conferencing and allows for camera control (e.g. zoom "Far end camera control", “VNCViewer” to access NMR/MRI spectrometers remotely [if applicable])
  • Test remote Zoom, VNCViewer, or other configurations at least one week before scheduled magnet time (if applicable)
  • Prepare and ship your materials
  • If applicable and eligible, you can apply for additional funding support

  • Maintain contact with user support scientist
  • Sign into the facility specific web conferencing platform (if applicable)
  • Retrieve and archive data for analysis

  • Make sure you have retrieved all data taken during your magnet time
  • Get your materials shipped back to you
  • Report your results and share your data, citing the appropriate funding for each facility in all presentations/publications that include MagLab data
  • Report all publications/presentations

Last modified on 21 May 2025