Senior Administrative Specialist

Application Deadline: Open until filled

The National High Magnetic Field Laboratory (MagLab) seeking a qualified Sr. Administrative Specialist. This position will manage all administrative functions for the NMR Spectroscopy and Imaging, Ion Cyclotron Resonance (ICR), and Geochemistry programs.

Manage administrative requirements of contracts and grants to include development and submission of grant proposals, periodic and final reports, and interpretation of grant regulations and procedures. Development and implementation of administrative procedures for managing and utilizing grant resources and monitoring project progress and completion. Interface with Sponsored Research Office, coordination of grant activities among institutions and sub-contractors, etc. Train and supervise other NMR Spectroscopy, ICR and Geochemistry support staff in this activity. Manage fiscal functions to include State funding, MagLab Core funding, contract and grant budget management and reporting, monthly reconciliation of budgets, and budget development. Also includes management of purchasing and travel expenditures. Manages personnel activities to include recruitment/hiring, annual activities (Evaluations, Assignment of Responsibilities, Outside Employment, etc.), and appointments/re-appointments. Responsible for managing NMR Spectroscopy, ICR and Geochemistry data in the Personnel, Management system and for Annual Reports. Supervises support staff to include prioritization of workflow, evaluation, training, discipline and distribution of resources. Responsible for the planning and execution of departmental events (workshops, seminars, conferences, etc.)

Requirements includes Bachelor's degree and four years' experience; or a high school diploma/equivalent and experience equal to eight years. (Note: post-high school education can substitute for experience at the equivalent rate.)Experience with managing budgets, contract and grants, purchasing and human resources functions. Extensive experience Microsoft Word, Excel, and Outlook or comparable software. Ability to communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships. Knowledge of office practices and procedures, including filing and the operation of standard office equipment. Knowledge of grant writing and submission. Ability to coordinate and organize meetings and/or special events. Ability to prioritize and organize work assignments. Supervisory experience. Preferred knowledge of and ability to interpret and apply related University policies and procedures and related federal, state, and local laws, ordinances, rules and regulations.

Interested candidates should apply to Florida State University (FSU) at and reference Job ID #45261. For additional information, please contact Ms. Bettina Roberson at This email address is being protected from spambots. You need JavaScript enabled to view it., National High Magnetic Field Laboratory, Florida State University, 1800 E. Paul Dirac Drive, Tallahassee, FL 32310-2740.

The National MagLab is operated for the National Science Foundation by a collaboration of institutions comprising Florida State University, the University of Florida, and Los Alamos National Laboratory.

The Florida State University is an Equal Opportunity, Affirmative Action employer, committed to diversity in hiring, and a Public Records Agency. See FSU's Equal Opportunity Statement.