Grants Administrator

Job ID: 61583

Location: Tallahassee

Application Deadline: December 3, 2025

Responsibilities

• Serves as subject matter expert in institutional grant submission - pre award management and support post award activities. Acts as the lead liaison between MagLab, SRA and FSU Research Foundation. Assist in creation of agreements and financial oversight. Tracks and assists with timely submission of project deliverables. Identifies all applicable federal and state statues, regulations, sponsor or university policies and program guidelines.
• Coordinate and provide technical assistance to faculty and staff in the preparation, review, and submission of proposals, as well as, administration of awards, grant modifications, subawards, progress reports and budgets for sponsored research and research foundation. Review and approve (Level 1) proposal applications in systems on behalf of MagLab Finance Director.
• Responsible for creating and maintaining policies and procedures internal for the MagLab as it relates to RAMP, contracts, non-financial agreements such as NDAs/MTAs, grant proposals, and awards in all stages.
• Serves as the primary Grants Administrator for all centralized Mag Lab contracts & grants, including the Core. Assists with the MagLab Core Renewal proposal and Core Subawards. This includes creation of agreements, oversight, and acts as intermediary for the renewal proposal and subaward sites working with Pis and administrative staff as needed.
• Conduct training sessions/workshops for incoming researchers and related support staff on sponsored programs and sponsored agency and institutional systems on an as needed basis. Represent the institution as a subject matter expert at regional and national organization meetings or conferences including NCURA.
• Independently seek opportunities to increase knowledge and services provided, including conferences and webinars. Disseminates and/or presents changes and advises on the implementation of changes and on the impact of changes on restricted funded operations.

Qualifications

Bachelor's degree and four years experience or a combination of post high school education and experience equal to eight years.

Contact Info

For questions, please reach out to JJ Jacob at jjacob@magnet.fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.