Administrative Specialist - Employee Services

Job ID: 61582

Location: Tallahassee

Application Deadline: December 3, 2025

Responsibilities

• Manage RAMP submissions and foreign influence screenings for new employees, and process export control renewals for current employees with expiring RAMP approvals. Serve as the subject matter expert on immigration processes. Prepare and process immigration documentation for J-1 and H-1B visas, ensuring all applications are completed accurately and submitted in a timely manner. Stay current on policies and procedures related to visa and immigration compliance.
• Manage the recruitment process for both advertised and non-advertised positions, including A&P, USPS, Faculty, OPS, Post Doc, and Graduate Assistant roles. Responsible for position description updates, position advertisements, job offers, and Smart Onboarding requirements in Send regret letters for completed recruitments as directed by the FSU HR office, coordinate external job advertisements as needed, process courtesy appointments for visitors and non-FSU affiliates, and conduct manual background checks when required. Complete dual comps for employees as required.
• Provide backup support to the other MagLab Employee Services Administrative This includes processing payroll, submitting ePAFs in OMNI, and assisting employees with entering time and leave in the system. Also serve as the backup for non-exempt and exempt FACET reporting for faculty, staff, and OPS employees.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of experience. (Note: post-high school education can substitute for experience at the equivalent rate.)

Contact Info

For additional information, please contact Kayla West at knwest@fsu.edu.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit FSU Total Rewards Package page to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use FSU interactive tool to calculate Total Compensation options based on potential salary, benefits and

retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.